Conference Coordinator for US-China Clean Energy Conference

The Berkeley Chinese Alumni International Association (BCAIA), Asia Society: Northern California, Berkeley China Initiative (BCI), Bay Area Economic Forum, and Lawrence Berkeley Laboratory, in association with other organizations, will plan and host an international, multi-day conference on clean energy in the U.S. and China, to be held in Beijing in November 2008. A smaller, half-day conference will be held in San Francisco in April 2008. We are looking to fill immediately the newly created position of Conference Coordinator. This is a full-time contract position, with possibility for renewal. The successful candidate will be based in San Francisco and may on occasion travel within the U.S. and internationally.

The Conference Coordinator will report to the conference organizing committee and will also work with the conference finance and program committees. He or she will foster coordinated event planning efforts, assist with fundraising and community outreach, and develop and maintain professional relationships with businesspeople, academics, policymakers, and other specialists in the clean energy field.

DUTIES AND RESPONSIBILITIES:

The Conference Coordinator will:

* In consultation with the organizing committee, oversee conference and workshop event planning with members of the clean energy community in the San Francisco Bay Area and in China. The Conference Coordinator will work closely with the organizing committee (and program and finance committees) as well as counterparts in China to plan and execute a two-day conference focused on technology, investment, and policy issues within the clean-energy field in the U.S. and China.
* Plan, schedule, and monitor logistical activities for the conference and any related special events, including arrangements for registration, meeting facilities, meals, lodging, audiovisual equipment, transportation, visas, and other arrangements needed to support the conference and related activities.
* Develop and monitor a budget for the conference.
* Prepare program announcements, advertisements, agendas, and marketing sales proposals; coordinate brochure design, printing, and mailing designed to support the conference.
* Develop and conduct presentations for the conference committees, and other associated sponsoring organizations, as required.
* Assist in developing and implementing media outreach and marketing activities for the conference.
* Assist in fundraising activities on behalf of the conference.
* Serves as primary liaison with internal and external constituencies on all matters relating to conference activities.
* Manage volunteers and interns.
* Performs other job-related duties as assigned.

MINIMUM JOB REQUIREMENTS:

* Bachelor's degree; 3 years' experience in conference management.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

* Basic knowledge and understanding of the clean energy community; including issues, individuals, and organizations.
* Ability to work independently and under multiple deadlines.
* Ability to use independent judgment and to manage and impart information to a range of individuals, organizations, and media sources.
* Ability to plan, organize, and oversee special events.
* Ability to train and supervise assigned volunteers and interns, including organizing, prioritizing, and scheduling work assignments.
* Ability to gather data, compile information, and prepare reports.
* Strong interpersonal and communication skills and ability to establish effective business relationships with external contractors.
* Ability to prepare and analyze financial reports, budgets, and projections.
* Strong writing skills.
* Ability to prepare, evaluate, and edit correspondence, proposals, and grant applications.
* Skill in the use of personal computers and related software applications, including MS Office and Excel.
* Ability to negotiate and manage contractual arrangements.
* Ability to perform complex tasks and to prioritize multiple projects with skills in organizing resources and establishing priorities.
* Knowledge and understanding of meeting and event planning principles, requirements, procedures, and available resources.
* Ability to develop and deliver presentations.
* Chinese-language ability helpful but not required.
* Knowledge of China/Asia, including business culture, through living, study, or travel, helpful but not required.

Please submit your letter of application, with resume, references, and writing sample, to:

Robert Bullock
Assistant Director for Programs
Asia Society Northern California
500 Washington St., Suite 350
San Francisco, CA 94111
tel. 415.421.8706
fax 415.421.2465
rbullock@asiasoc.org